TERMS AND CONDITIONS
2019 EASTER IN THE ALICE
ENTRY TERMS AND CONDITIONS
Applicable to Participants (riders in the event) and Support Team (people affiliated with a rider and using all the services).
All Outback Cycling Easter in the Alice Participants and Support Team (The Participants) must read these Entry Terms (“Terms”) before completing and submitting their Event Entry Form.
These Terms are designed to facilitate the safe and expedient management of the Easter in The Alice (‘The Event’) from 20th-22nd April 2019.
On submission of your Event Entry Form to participate in ‘The Event’ in whichever capacity, you (the Participant) accepts and agrees to be bound by these Terms.
1. The Participant understands that the The Event is an off-road bicycling event organised by Outback Cycling on behalf of Central Australian Rough Riders (CARR) MTBA Club, with a range of service options that may or may not be included in the standard entry fee.
2. The Participant may enter online or by phone and agrees to pay the entry fees specified on the Event Entry Form.
3. Accommodation, Catering, Transport and Tourism Option selections are the responsibility of the Participant. Any changes to his/her Entry selections will incur a $20 administration fee. No changes to Entry selections will be permitted after 5pm, 5th April 2019.
4. All Participants must to be over 15 years of age, as of 20th April 2019, to enter The Event.
5. If the Participant is under 18 years of age, as of 20th April 2019, he/she must have a Parent or Guardian agree to the Terms and consent to their participation in The Event.
6. Support Crew aged 15 years or younger, as of 20th April 2019, must be accompanied on The Event by a Parent or Guardian.
7. Outback Cycling has in its absolute discretion the ability to accept or refuse an application for registration.
8. An Event Application must be submitted for each individual Participant.
CLOSING DATES FOR ENTRIES
9. Online Entries for The Event close either when Outback Cycling deems the field to be at a maximum size or at 5pm, 5th April 2019.
10. If the Participant wishes to cancel his/her participation in The Event, the Participant must notify Outback Cycling in writing (email) to [email protected], providing his/her name, booking reference, and reason for cancellation.
11.Written cancellations received before 5pm, 5th April 2019 will be refunded 100% of their Entry Fee. Written cancellations received before 5pm, 12th April 2019 will be refunded 50% of their Entry Fee. Any cancellations received after 5pm, 12th April 2019 will not be eligible for a refund under any circumstances. It is the participant’s responsibility to ensure the race office has received any communication. All requests will be responded to. If you do not receive a response from the race office within 10 business days of request, it should be assumed that it has not been received and you should contact us by phone 08 8952 1541.
12. All refunds will be processed via the online registration portal within 60 days after the event.
13.Written cancellations received before 5pm, 5th April 2019 will be refunded 100% of their Transport Selections if purchased through Outback Cycling.
14. No refunds will be offered for cancellations received after 5pm, 12th April 2019.
15. Except as otherwise stated in these Terms, Outback Cycling is under no obligation to refund monies or Entry Fees due to no use, cancellation, failure to participate or dissatisfaction by the Participant.
16. The Participant can transfer his/her registration for The Event up to 5pm, 5th April 2019. After this date, registrations cannot be transferred.
17. Event Communications will principally be made via email. The Participant should therefore provide a valid email address. If the Participant does not have access to an email address the Participant should make every effort to read the updates which will be posted on the Easter in The Alice website.
18. It is the Participant’s responsibility to read information that is made available on the website, in e- news, the Event Guide and other literature concerning The Event.
PREPARATION, TRAINING, HEALTH AND SAFETY
19. The Participant is responsible for ensuring that he/she has adequately and appropriately prepared both physically and mentally for The Event. If the Participant has any health issues or doubts prior to The Event, he/she should immediately seek appropriate medical advice.
20. If, during The Event, the Participant becomes ill or is injured, Outback Cycling will endeavour to facilitate medical transport, usually in an ambulance. Any medical transport will be at the Participant’s expense. Outback Cycling recommends that Participants hold current private health insurance including Ambulance Cover for such an eventuality.
21.Where a Participant becomes seriously ill or injured and is unable to continue in The Event, the Participant will be considered no longer participating in the Event.
ACCOMMODATION AND CATERING
23. Outback Cycling recommends Accommodation bookings are made at the time of entry to The Event. Some locations and options will have limited vacancies available.
24. Special dietary requirements will be provided, on request were possible at the final evening function.
EVENT AND EVENT OPTION VARIATION
25. Outback Cycling reserves the right, in its absolute discretion, to change or vary the route without notice; cancel, postpone, reschedule or change the time or place for The Event for any reason and at any time prior to the commencement of The Event; and Outback Cycling is not responsible for or liable to the Participant for any loss, damage, cost or expense, whether direct, indirect, consequential or otherwise and howsoever or wheresoever incurred by the Participant resulting from any such action taken by Outback Cycling .
COMPLIANCE WITH LAWS
26. During The Event, the Participant must comply with all traffic and road laws, all directions issued by police and all instructions given by Outback Cycling Event Staff or any officials representing Outback Cycling at The Event. Failure to do so may result in the Participant being removed from The Event.
27. Bicycle helmets that satisfy the current Australian or equivalent international standards are compulsory to wear whilst riding a bicycle.
28. The Participant must comply with all MTBA Rules & regulations and Code of Conduct
29. If an MTBA day licence is purchased when you complete your event registration, you agree to the terms and conditions of membership of MTBA, these can be found at: https://www.mtba.org.au/wp-content/uploads/2016/02/MTBA-Membership-Terms-Conditions.pdf
BEHAVIOUR, ALCOHOL, ILLICIT DRUGS
30. Inappropriate, unreasonable and illegal conduct as decided by Outback Cycling, in its discretion, may result in Participants being expelled from The Event.
31. Bringing, consuming or possessing alcohol or illicit drugs at any of the Start/ Finish Lines is strictly prohibited. You must not remove alcohol from the licensed area.
32. Drunkenness or under-age drinking will not be tolerated and may be referred to the police.
33. The Start/Finish Line Areas, Rest Areas and the Ride Course are designated non-smoking areas.
34. The Participant must conduct his/herself in a safe and responsible manner during The Event and use common sense at all times. The Participant must exercise caution on all public roads and other thoroughfares and behave courteously.
35. Participants are strongly recommended to take travel insurance coverage for the duration of the event.
36. Participants are strongly recommended to have Private Health Insurance with Ambulance Cover prior to undertaking the Easter in the Alice.
37. Sports Medicine coverage will be provided on course, where necessary, assistance will be provided to participants to access medical expertise.
38. In the instance where a medical emergency arises, Event Staff or any officials representing Outback Cycling reserve the right to have the participant transferred to hospital via ambulance at the cost of the participant
PRIVATE SUPPORT VEHICLES
39. Private support vehicles are not permitted on The Event course. Access to some of the venues will be subject to availability and at the absolute discretion of the Event Director. Support vehicle drivers must park in designated event areas and follow instructions from the event staff and police.
40. The Participant acknowledges and agrees that he/she may be photographed or filmed during The Event and consents to Outback Cycling and CARR (and/or its parent company, or affiliates) using the Participant’s picture and likeness contained in any photographs or film for publicising The Event and for promoting any future event to be staged by CARR or Outback Cycling.
41. The Event will be held outdoors and will proceed notwithstanding poor weather conditions on the day of the Event. Outback Cycling is not liable to the Participant for any loss, damage, cost or expense of any kind including, but not limited to, refund of entry fees, in the event of poor weather before or during The Event.
42. Outback Cycling reserves the right, in its absolute discretion, to refuse to allow the Participant to participate in The Event or to remove the Participant from The Event for breach of these Terms or if it otherwise determines it appropriate to do so.
43. Outback Cycling is not liable to the Participant for any loss, damage, cost or expense of any kind, including but not limited to, the refund of the entry fee, if the Participant is denied access to or removed from The Event for any reason.
44. The Participant agrees that Outback Cycling will have no liability for any breach of its obligations under this agreement or in respect of The Event generally caused by events outside of Outback Cycling’s control, including (without limitation) poor weather, strike, lockout, riot, industrial action, fire, storm, tempest, act of God, material shortage, government law or regulation or requirement. The Participant releases Outback Cycling from any claim, liability or responsibility in respect of any such breach, and acknowledges that he/she has no right to terminate his/her agreement with Outback Cycling by reason of such breach.
45. No animals are permitted at The Event.
47. The participant gives Outback Cycling full permission to add his/her name and email address to the event mailing database
48. All information remains the property of Outback Cycling and CARR, where necessary, information will be disclosed to MTBA (i.e. race results, race licences), information will not be disclosed to any other third party.
49. On acceptance of the Terms, participants accept that electronic updates and e- news will be forwarded. Participants can then choose not to receive this electronic information.
50. Outback Cycling will use the data to forward specials/offers and other information from sponsors and event partners as part of the e-news communications above. Participants can then choose not to receive this information. Participants confirmed in the race who wish to withdraw, must do so in writing to the race office via email [email protected]. It is the participant’s responsibility to ensure the race office has received any communication. All requests will be responded to. If you do not receive a response from the race office within 10 business days of request, it should be assumed that it has not been received and you should contact us by phone 08 8952 1541.